Privacy Notice

Welcome to BasedLabs AI!

This Privacy Policy explains how we collect, use, and protect your personal information when you use the BasedLabs AI website (https://www.BasedLabs.ai/) and associated services.

Please read this Privacy Policy carefully to understand our data practices. You must review and agree to this Privacy Policy before accessing or using our Website or Services.

We may update this Privacy Policy periodically to reflect changes in our data practices or for operational, legal, or regulatory reasons. We encourage you to review it regularly. If you have any questions or concerns, please contact us at [email protected].

GDPR

For European Union residents, you have enhanced rights under the General Data Protection Regulation 2016/679 (GDPR). These include:

  • Transparency in personal data processing
  • Right to access and rectify your information
  • Right to erasure
  • Right to restrict processing
  • Right to data portability

We are committed to upholding these rights and ensuring GDPR compliance in handling your personal data.

Definitions

  • Content: Information you provide for registration and upload to our Platform, including Personal Data and AI Creations.
  • Consent: Your freely given, specific, informed, and unambiguous agreement to the Processing of your Personal Data.
  • Performance of our Services: Actions necessary to provide our Services.
  • Personal Data: Any information relating to you as an identified person, directly or indirectly. This includes name, address, marital status, date of birth, gender, office location, position, company name, languages, photos, identification numbers, location data, and factors specific to your physical, physiological, genetic, mental, economic, cultural, or social identity.
  • Platform: Our Website and Services.
  • Processing: Any operation performed on Personal Data, whether automated or not. This includes collection, recording, organization, structuring, storage, adaptation, retrieval, consultation, use, disclosure, dissemination, alignment, combination, restriction, erasure, or destruction.
  • Services: All steps enabling you to use AI Tools.
  • Subscription: An arrangement between BasedLabs AI and you for using BasedLabs AI.
  • User, you, and your: Any person or company visiting or using our Website and/or BasedLabs AI.
  • Visitor: Anyone browsing the Website without a valid Subscription.
  • Website: The BasedLabs AI website at https://www.BasedLabs.ai/.

2. Purpose of Personal Data Processing

When Visiting the Website

We collect information when you visit the Website for the following purposes:

  1. Analyzing and understanding your behavior on the Website
  2. Performing our Services
  3. Improving the Website and Services
  4. Enhancing, customizing, or modifying our communications
  5. Improving data security
  6. Evaluating the effectiveness of marketing campaigns

When Registering and Using Our Services

You'll be asked to register for identification purposes. We receive and store any information you enter on the Website or provide in any other way. This may include (but is not limited to):

  • Your name
  • Date of birth
  • Usage information regarding our Services
  • Browser information

We use this Personal Data to:

  • Set up your User account and profile for interaction with AI Tools
  • Adapt our Services to your needs
  • Develop new tools

When you use the Platform, we automatically receive and record server log information from your browser, including:

  • Your location
  • IP address
  • Cookie information
  • Requested page

We treat this as non-Personal Data (except where required otherwise by law) and use it only in aggregate form. We may share this aggregated information with our partners to help them understand how our customers use the Website and Platform.

If you don't provide your Personal Data, we may be unable to perform the Services as per the Subscription. We'll notify you if we have to cancel the Service in such cases.

You consent to the Processing of your Personal Data for these specific purposes. We Process your Personal Data because it's necessary:

  1. For the Performance of our Services
  2. To provide Subscription confirmation
  3. To handle complaints or requests
  4. For any purpose for which you provide us with your Personal Data
  5. For business administration and management
  6. To perform marketing analysis and conduct market research

3. Personal Data Collection

3.1 Personal Data Collection for Visitors

The Website can be visited anonymously. We may process anonymous metadata through cookies, including:

  • URL of requested files
  • Amount of data transferred
  • Date and time of User requests
  • Internet browser information
  • Operating system type
  • Device IP address
  • Internet service provider
  • Reference links (user clicks on certain links)

This metadata can't be used to obtain personally identifiable information. It's used only for general purposes such as technical improvements, statistical and marketing analysis.

When you visit the Website, we may automatically receive information that identifies, for each page accessed:

  1. Browser and operating system type
  2. Device IP address
  3. Date and time of your visit
  4. Server address
  5. Previous website visited
  6. Average duration of page view
  7. User navigation behavior and preferences

3.2 Personal Data Collection for Users

We use different methods to collect Personal Data from and about you, including through:

  1. Information you provide when registering for a Subscription
  2. Content you provide via your personal account on the Website
  3. Communications with us in writing, by telephone, fax, website registration, email, or other forms of electronic communication. We may monitor, record, and store any such communication.
  4. Automated technologies or interactions:
    • As you interact with the AI Tools, we may automatically collect technical data about your equipment, browsing actions, and patterns.
    • Our moderation team checks for legal compliance.
    • We collect this Personal Data using cookies, server logs, and other similar technologies.
    • We may also receive technical data about you if you visit other websites employing our cookies.
  5. Third parties or publicly available sources. We may receive Personal Data about you from various third parties and public sources, including technical data from:
    • Analytics providers such as Google Analytics
    • Advertising networks/agencies
    • Search information providers

4. Marketing

We may send you marketing information about our services that may interest you, as well as:

  • Alerts
  • Newsletters
  • Invitations to events or functions
  • Updates on legal or commercial news

We may communicate this information through various channels, including:

  • Post
  • Telephone
  • Email
  • Other digital channels

5. Third Party Marketing

We will obtain your express opt-in consent before sharing your Personal Data with any company outside Usway for marketing purposes.

You can opt out of receiving marketing messages at any time by:

  • Logging into the Website and adjusting your marketing preferences
  • Checking or unchecking relevant boxes on third-party websites
  • Following the opt-out links on any marketing message sent to you

6. Cookies

You have the option to set your browser to:

  • Refuse all or some browser cookies
  • Alert you when websites set or access cookies

Please note: If you disable or refuse cookies, some parts of the Website may become inaccessible or not function properly.

7. Change of Purpose

We will only use your Personal Data for the purposes for which we collected it, unless:

  • We reasonably consider that we need to use it for another reason
  • That reason is compatible with the original purpose

If you want an explanation of how processing for a new purpose is compatible with the original purpose, please contact us.

If we need to use your Personal Data for an unrelated purpose:

  • We will notify you
  • We will explain the legal basis which allows us to do so

Note: We may process your Personal Data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

8. Sharing your Personal Information

BasedLabs AI may share your information with:

  1. Service providers we work with to deliver the Services
  2. Our professional advisers (e.g., lawyers, accountants, IT or public relations advisers) when necessary for their advice or assistance
  3. Legal and regulatory authorities, as required by applicable laws and regulations
  4. Our employees

We will not disclose, sell, trade, or otherwise transfer your personal information to any third parties without your consent or unless otherwise stated in this Privacy Policy.

This Privacy Policy does not apply to the practices of:

  • Service providers and other third parties that we do not own or control
  • Individuals that we do not employ or manage

9. Sensitive Information

We will never request Personal Data revealing:

  • Racial or ethnic origin
  • Political opinions
  • Religious or philosophical beliefs
  • Trade union membership
  • Genetic data
  • Biometric data for uniquely identifying a person
  • Data concerning health

If you choose to provide such sensitive information, you acknowledge that you are willingly disclosing this information.

10. Controller

In this Privacy Policy, "we" or "us" refers to BasedLabs AI.

We have appointed a Controller within our team to oversee questions relating to this Privacy Policy. For any inquiries about this Privacy Policy or to exercise your legal rights, please contact the Controller at [email protected]

11. Request to Access Your Personal Data

You have the right to access your Personal Data at any time. This allows you to:

  • Receive a copy of the Personal Data we hold about you
  • Verify that we are lawfully processing it

12. Retention Period

We retain your personal information for:

  • As long as your account exists
  • As long as necessary to fulfill the purposes for which we collect it
  • As long as needed to provide you with the Services
  • As required by law

When you terminate your account, we typically retain your personal information for 6 (six) years after your account is closed.

Note: Retention periods may change based on business or regulatory requirements.

13. Personal Information of Minors

BasedLabs AI provides tools for users of all ages, with certain features restricted to adult users. Our policy regarding minors is as follows:

  • We offer general services to users of all ages.
  • We restrict access to certain features and content to users 18 years of age and older.
  • We implement age-gating measures to blur and filter age-restricted content unless the user is verified to be over 18.
  • We do not knowingly collect personal information from anyone under 18 years of age (or equivalent minimum age depending on jurisdiction) for our age-restricted features.

If we discover that we have been misled by an individual under 18 (or equivalent minimum age depending on jurisdiction) regarding access to age-restricted features, we will:

  1. Take steps to delete any inappropriately collected information as soon as possible.

  2. Block the user's access to age-restricted features.

14. Third-party Links

The Website may include links to third-party websites, plug-ins, and applications. Be aware that:

  • Clicking on those links or enabling those connections may allow third parties to collect or share data about you.
  • We do not control these third-party websites and are not responsible for their privacy statements.
  • We encourage you to read the Privacy Policy of every website accessed through our Website.

15. Merge of Company

If BasedLabs AI merges with, is acquired by, or sells all or part of its assets to another company or organization:

  • Your personal information may be disclosed to our advisers and any prospective purchaser or their advisers.
  • Your information may be among the assets transferred.
  • Your personal information will always remain subject to this Privacy Policy.

16. Right to Rectification

You have the right to:

  • Obtain from the Controller, without undue delay, the rectification of inaccurate Personal Data concerning you.
  • Have any incomplete or inaccurate data we hold about you corrected (we may need to verify the accuracy of new data you provide).

17. Right to Request Restriction of Processing

You can ask our Controller to suspend processing of your Personal Data in these scenarios: a) To establish the data's accuracy b) Where our processing is unlawful and you want us to restrict rather than erase the data c) Where you need us to hold the data to establish, exercise, or defend legal claims d) You've objected to our processing and we need to verify if we have overriding legitimate grounds to use it

18. Withdrawal of Consent

  • We are committed to making withdrawal of consent as easy as giving it.
  • You have the right to withdraw your consent at any time.
  • Withdrawal doesn't affect the lawfulness of processing based on consent before withdrawal.

If you withdraw consent:

  • We can't provide any more services to you.
  • We'll take reasonable steps to delete your user account in a timely manner.
  • We'll delete personal data we've collected on you for internal use.
  • We're not responsible for content still hosted on third-party websites.

19. Right to be Forgotten

You have the right to:

  • Obtain from the Controller the erasure of your Personal Data without undue delay.
  • Ask us to delete or remove your Personal Data where there's no good reason for continued processing.

We'll delete your data:

  • If you've successfully objected to processing
  • If we've processed your information unlawfully
  • If we're required to erase your data to comply with local law

Note: We may not always be able to comply with your erasure request for specific legal reasons, which we'll explain at the time of your request, if applicable.

You should object to processing immediately if you feel it impacts your fundamental rights and freedoms. You can also object to processing of your data for direct marketing.

In some cases, we may demonstrate compelling legitimate grounds to process your information which override your rights and freedoms.

20. Time Limit to Respond

We strive to respond to all legitimate requests within one month. However:

  • It may occasionally take longer if your request is particularly complex.
  • If you have made multiple requests, it might also extend our response time.

In such cases:

  • We will notify you of the delay.
  • We will keep you updated on the progress of your request.

21. Data Security

We have implemented appropriate security measures to:

  • Prevent accidental loss of your Personal Data
  • Protect against unauthorized use, access, alteration, or disclosure of your data

In case of a suspected Personal Data breach:

  • We have procedures in place to deal with the situation promptly.
  • We will notify you and any applicable regulator of a breach where we are legally required to do so.

22. Changes to the Privacy Policy and Your Duty to Inform Us of Changes

We may revise this Privacy Policy from time to time:

  • This version of the Privacy Policy will govern our use of your information.
  • If we make any material changes in how we use your Personal Data:
    • We will post a notice of changes on our website.
    • We will send you an email to obtain your approval.

By continuing to access or use the Services after changes become effective, you agree to be bound by the revised Privacy Policy.

We encourage you to:

  • Keep a copy of this document for your records.
  • Feel free to ask us any questions or address any concerns you may have regarding our Privacy Policy.